Everything you need to run a video project — in one client portal.

Proposals, onboarding, timelines, messaging, video review and delivery — without juggling multiple tools.

One full project free. No credit card. No time limits.

Feature categories

Proposals & Projects

Turn proposals into projects without the back-and-forth.

  • Send proposals and get approval fast
  • Accepted proposals automatically create a project + portal
  • Keep scope, pricing, deliverables, and terms in one place
  • Reuse portals for repeat clients

Client Onboarding

Collect everything you need before production starts.

  • Clients upload assets directly into the portal
  • Collect project info and creative direction via questionnaire
  • Client steps progress the timeline automatically
  • Clear "what's next" for clients

Communication & Review

Keep feedback and approvals in one place.

  • Built-in project messaging (keeps everything in one thread)
  • Video review for drafts and feedback
  • Keep feedback tied to the exact project
  • Reduce email back-and-forth

Timeline & Delivery

One timeline for you and your client.

  • Timeline shows the whole workflow end-to-end
  • Client completes first steps, creator completes the rest
  • Mark stages complete to show progress instantly
  • Deliver final files cleanly and professionally

Your Dashboard

Your central hub for all projects and clients. See everything at a glance, jump into any project, and manage your workflow from one place.

  • Dashboard view of all active projects
  • Quick access to clients, timelines, and messages
  • One place to run your business

Best for: staying on top of all your projects

Proposal Builder

Create clear, professional proposals with scope, deliverables, and pricing. Clients accept with one click and a project is created automatically.

  • Less chasing; approvals happen in the portal
  • Scope and terms live in one place
  • Repeat clients can be invited back to the same portal

Best for: winning work without the email ping-pong

Client Portal

Clients see one clean place: their project. They upload assets, complete the questionnaire, and see exactly what’s next on the timeline.

  • No account required for clients
  • All project steps and files in one link
  • Clear progress so clients stay aligned

Best for: keeping clients organised and informed

Project Timeline

A single timeline shows the full workflow. Client steps and your steps are visible to everyone, and completion moves the project forward.

  • End-to-end visibility for you and the client
  • Mark stages complete to show progress instantly
  • Fewer "what’s the status?" questions

Best for: visibility and fewer status updates

Messaging

Project messaging keeps every conversation in one thread. No more digging through email or losing feedback in a long chain.

  • One thread per project
  • Feedback and approvals stay with the project
  • Less email, more clarity

Best for: keeping communication in one place

Video Review & Draft Approvals

Share drafts and collect feedback in the portal. Review and approvals stay tied to the project so nothing gets lost.

  • Drafts and feedback in one place
  • Clear approval steps on the timeline
  • Professional delivery when the project is done

Best for: draft feedback and final sign-off

Custom Client Questionnaire

Build project-specific questions so clients share creative direction, goals, and preferences before you start. Responses are saved to the project.

  • Add custom questions per project or template
  • Collect briefs and creative direction in one place
  • Client answers feed straight into the project

Best for: getting a clear brief before production

Invoicing

Create and send professional invoices from the portal. Track status, set payment terms, and keep billing tied to the project.

  • Generate invoices from quotes or from scratch
  • Send via link; clients view and pay in the portal
  • Status and history in one place

Best for: getting paid without leaving the platform

Contracts

Send contracts for signature inside the portal. Terms, scope, and sign-off live with the project so nothing gets lost.

  • Digital contracts with e-signature
  • Signed documents stored on the project
  • Clear audit trail for you and the client

Best for: professional agreements without paper

Quotes

Build and send detailed quotes with line items, deliverables, and pricing. Clients can accept in the portal and turn quotes into projects.

  • Structured line items and totals
  • Convert accepted quotes to projects
  • Pricing and scope in one place

Best for: clear pricing and fast approvals

Calendar

See project milestones, deadlines, and bookings in one calendar. Plan ahead and keep clients aligned on dates.

  • Timeline and delivery dates in one view
  • Bookings and availability in one place
  • Fewer scheduling mix-ups

Best for: planning and hitting deadlines

Notifications Centre

One place for project updates, client messages, approvals, and delivery alerts. Stay in the loop without checking six apps.

  • All project and client activity in one feed
  • Filter by project or type
  • Mark read and act from one place

Best for: never missing an update

Teams

Invite team members, assign roles, and collaborate on projects. Permissions and access stay under your control.

  • Add collaborators to projects or workspace
  • Control who sees what
  • One place for the whole team

Best for: collaborating without the chaos

Assets & Branding

Clients upload logos, guidelines, and reference files in the portal. Everything is stored on the project so you have what you need when you need it.

  • Dedicated asset upload per project
  • Brand guidelines and references in one place
  • No more chasing files over email

Best for: having brand assets when you need them

Replace the scattered tool stack.

Without Kollabhouse

  • Email threads and scattered replies
  • Drive folders and lost assets
  • Separate review tools and links
  • Messy approvals and version confusion
  • Chasing assets and creative direction

With Kollabhouse

  • One portal per project (or per client)
  • Assets collected upfront in the portal
  • Timeline clarity for you and the client
  • Feedback and messaging in one place
  • Smoother approvals and delivery

Frequently asked questions

Frequently asked questions

Run your next project inside Kollabhouse.

No credit card. One full project free.